Many today are wondering how you can improve your business and make it more efficient. In this case, a good solution would be to create a Human Resource Management System (HRMS). It will maximize the optimization and automation of personnel management processes, stimulating employees to work more efficiently. Today we want to talk about how you can create an HRMS and how to integrate it into your business.
Consider project goals
Before you start developing software, you need to think carefully about the main goals it should fulfill. Moreover, the goals should be as specific as possible, and not just improve the work of the staff.
So, for example, if your company has a big employee turnover problem, and your company’s success depends on how quickly you can hire and train new employees, then you need to create software that will simplify this process and select the most suitable person. In this case, the objectives of the HRMS would be:
- Reduce recruitment time;
- Reduce adaptation time;
- Improving the quality of work of new employees.
When setting specific goals, you must consider how you will measure their achievement. So, for example, you know that it used to take up to 2 weeks to find a suitable specialist, and with the help of HRMS, you can reduce this figure by, say, two. If the effect is less noticeable, this indicates problems.
Once you understand what goals you need to achieve and what exact needs to be tested for your corporate HR software system, you can contact the testing specialists TestFort as well as find out more from this source.
Create a business process map
It would be best if you used the basic business process diagram to help you understand how you can improve the process of hiring new specialists (or another point in your business). It will allow you to more clearly understand what problems exist, which means an understanding of how they can be solved.
When compiling such a map, you can interview all the employees who participate in this. Ask them to describe the whole process:
- determining the need for hiring new employees,
- preparation of job description,
- search for suitable candidates,
- consideration of candidates and selection of the best among them,
- preparation for an interview, preparation of a job offer.
After analyzing the received data, you can move on to a new stage.
Think about how you can improve business processes
If you understand from the survey results that there is chaos in the HR department in your company, then the implementation of HRMS can lead to even more problems. Before introducing new technologies, you need to write down job descriptions and communication rules for members of the HR department in advance. Each person must know precisely and understand their responsibilities.
Once your core business processes are up and running, you can consider which ones need to be modernized or automated. The simplest example is the documentation conversion into digital format if you have not had time to do this before. With HRMS, you can also automate job postings, responses, and the selection of candidates based on essential parameters (experience, location, education, future salary, etc.).
Design an HRMS project concept
The development of the concept of the project should be carried out by a qualified specialist who knows the programming field. At this stage, they create documentation which clearly states:
- what functions the product should perform;
- what tools are needed;
- design requirements;
- what human resources will be involved;
- performance testing metrics and much more.
A specialist must consult with you during the development of the concept so then you can get the result you expect.
Functions of HRMS solutions
When developing such software, specialists create 5 main modules: core, human resource, talent management, recruitment and/or tracking systems, and learning. However, you don’t have to implement them, and you can choose the most important ones for your company. When creating multifunctional software, you should pay more attention to the advantages of static testing.
The core of such software is a central database that stores all the necessary information about your employees. It usually has a self-service interface so workers can view and change data about themselves.
Personnel management includes many functions, ranging from planning to forecasting workforce needs. Here you can calculate hours worked, search for an employee to replace during vacation, and much more.
Talent management is responsible for tracking employees with different talents, their skills development, and retention in a company in general.
Learning management allows you to create simulators or other special tools to help get new employees up to speed faster or to ensure the qualifications of already experienced specialists. This module allows you to make sure that a person has passed the necessary tests and is ready to start performing duties.